Cita.Crew · Crew & shifts

The shift schedule is set.
The phone stays quiet.

Helpers apply through your website, your pool remembers who can do what – and auto-distribution suggests the plan to you.

  • Apply with no registration required
  • Confirm via link
  • GDPR-compliant · EU hosting
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From winter 2026 – get in touch

The problem

Three days before the event.
You know the feeling.

  • The helper list lives in Excel. In three versions. None of them is right.
  • The group chat shows 47 new messages. Two of them are confirmations.
  • Saturday, 10 pm. One question hangs in the air: “Who's on the bar tomorrow?“

Cita.Crew turns shout-outs into a plan.

How it works

From the call-out to a confirmed plan.

Four steps – from the application form on your website to the confirmed shift.

  1. Embed the funnel

    You embed the application form on your website – or use the hosted page. Helpers apply with no registration required, providing their availability and consent.

  2. Accept applications

    You see qualifications and confirmed attestations right in the flow. Whoever you accept lands in your helper pool with opt-in.

  3. Distribute shifts

    Auto-distribution suggests the plan to you – with a preview. You confirm before anything is sent out.

  4. Helpers confirm

    Every helper gets a magic link, sees their assignments and accepts or declines. Every response lands in the plan.

Features

What Cita.Crew can do.

Six building blocks, one plan: from the helper's first click to the printed sheet at the entrance.

Application funnel

A hosted application page or embedded directly on your website – with dynamic fields, an availability query and consent. Helpers don't have to register.

Helper pool with attestations

Accepted helpers land in your org-wide pool with opt-in – including roles, qualifications and confirmed attestations, such as the hygiene training with a timestamp. For the next event you simply ask them again.

Shift schedule with conflict warnings

Shifts by day, role and time – with target headcount and lead. Time overlaps and availability conflicts appear as warnings, gaps are shown by the coverage overview, and you print the finished plan as a notice sheet.

Auto-distribution with preview

Three strategies: even, coverage or skill-fit – always within real availability. You see the preview and confirm before anything is sent out.

Helper portal via magic link

Under “My assignments“ helpers see their shifts, confirm or decline – via magic link, even without an account. Every response lands straight in your plan.

Costs in view

Hours times rate, tracked per shift as paid, ticket or voluntary – with a budget overview across the whole plan. Notes on minijobs and the minimum wage help with planning, but do not replace legal advice.

Privacy is the default. Consent is mandatory in the application funnel, only what is needed is collected, and data is automatically anonymised once the retention period expires. The helper pool is opt-in – the default is: off.

Platform

Part of the Cita.Events platform.

Same account, same organiser hub: you manage crew and events in one place. You can optionally couple your crew plan to an event in Cita.Events – but it works without one too.

  • One account for all products
  • One organiser hub
  • Optionally coupled to the event

More about the platform

Your crew is set. Before the event begins.

Cita.Crew is available soon. Tell us how you plan today, and we'll get back to you.

Get in touch All products